Feature Overview
Features
smenso has hundreds of useful features that can be customized to meet any need – new features are added every month.
Portfolio
Powerful features to look at your project portfolio
Portfolio list view
The tabular list view on the portfolio provides high flexibility and a good overview. Custom flavors (fields) can be displayed as well as project master data to monitor progress and status of the whole portfolio.
Portfolio board
Look at projects in a kanban-like board view? With smenso you can view projects from many different angles.
Portfolio timeline
A timeline on a portfolio level: Select projects and visualize the planned project period in a timeline.
Portfolio analysis
Configurable charts (bubble charts, bar charts, etc.) can be used to create cross-project reports.
Project features
Master all types of projects as well as the "daily business"
Manage tasks
All your project tasks in one place and available to the whole team. Set up your own views, view tasks according to your preference in a list or board view, assign due dates, schedule tasks on the timeline and much more.
Workload
Schedule efforts in tasks and monitor progress and workload across the team with simple, visual cues. Resolve conflicts with drag and drop, use custom groupings or filtering to keep the best overview.
Budget monitoring
Edit planned and actual costs in one element and analyze the budget situation over the entire project. Various widgets offer analysis options for plan/actual comparisons.
Effort estimates
Plan and estimate your efforts (in hours) in tasks, use this information for workload management, compare plan with actual times (optionally also from time tracking) and much more.
Feed
The feed (activity log) is the logbook for the project. You can use it to track all important changes in the project. It is provided as a widget in the project overview.
Project templates
You can define each project as a template project. This way, e.g. master data, contained tasks, dependencies or flavors are taken over. This way, the creation of a new project can be done quickly.
Views
One database - many perspectives
Manage tasks
The task - a core element with versatile features
Edit tasks details
Subtasks
Is the task too large? Break it down to meaningful subtasks, directly in the task detail or in the list view.
Bulk editing
Bulk selection and processing in the list view allows you to update a larger set of tasks (and subtasks) simultaneously.
Assign one or more people
Tasks can be assigned to one or more people. Even entire groups can be assigned.
My tasks
A quick filter (Me Mode) or the "My Tasks" view always shows the tasks you are involved in.
Milestones
Easily define a task as a milestone. Milestones can be recognized system-wide by a 🔷 symbol.
Checklists
Quickly and easily create and check off checklists - essential for productive project work.
Task templates
Every task can be saved as a template and applied to new or existing tasks.
Status updates
Create or request regular status updates on projects and goals
Status dashboard
In various widgets, the status of the project can be viewed from every angle.
Templates
A status update should be added quickly and easily. The template feature for status reports makes adding status updates very easy. For example, fill the template with relevant flavors that will be pre-filled and fixed at the time of publication.
Status reports
Output status reports as printable PDFs, upload a project logo and determine which content from the project status should be inserted, and there you have it: a proper print output.
Customizations
Customize smenso according to your own processes and specifications
Flavors (custom fields)
Flavors are user-defined fields that you can name as you wish and assign specific values to. There are different types, e.g. selection fields, numeric values, date fields, text fields, people fields and many more.
Calculations and Formulas
You can use flavors of the type “Formula” for calculations between different system fields or flavors. Formulas can be used both at task level and at project level.
Custom workflows
A task always passes through several statuses until it is completed. Together, these statuses form a workflow that you can customize as you wish. Define specific workflows per project and much more.
Relations
Flavors of the the "Relation" type create links to other tasks or entire projects and display them in a structured and clear manner in lists and task or project details.
Shared views
You have built a perfect list view? Your process is completely reflected? Great, just share it with all team members in the workspace or with project stakeholders.
Approvals
A status change can be subject to a approval request. Only when the person specified for approval has given the approval, the task changes to the desired status.
Teams / Groups
Unsure who to assign a task to? Assigning multiple people to private projects at the same time?
By defining teams, groups of people can be used in a variety of ways.
Teamwork
Improve teamwork with powerful project communication features
Email / in-app notifications
Notifications help you stay informed about all updates and changes in the system that affect you.
For example, @mentions, assigned tasks, updates in tasks, or as part of an approval process.
Comments
In all tasks within smenso (and also in status reports), it is possible to communicate via comments. Keeps the context transparent.
@mentions
Use the @mention feature to make others on the team aware of certain things, such as changed descriptions of tasks.
Watch / follow
Even if you are not assigned, you can follow ("watch") selected tasks or whole projects to stay informed about all changes.
Reporting
Data is created in projects every day - make something out of it
Insightful reporting
Configurable widgets are available at many points on the platform to analyze project data: for analyzing workloads across the portfolio, for risk assessments, and much more.
Once compiled, reports can be saved as views, shared or printed.
PDF exports / prints
Configurable print outputs can be done in many places, e.g. for status reports or project profiles.
In addition, your custom logo can be stored per project. You will then be able to insert it in PDF exports / print outputs.
Times maintenance
Record & evaluate times for tasks
Add time entries
Record times directly into tasks via fast entry or manually to log more information.
Custom fields
Add custom fields to the dialog for time entries, which are important in your organization for analysis and approval.
Time reports
Create detailed reports on the recorded times, create your own approval processes and create PDFs of e.g. billable times.
All Features
overview
- List view of the portfolio
- Kanban Board View of the portfolio
- Timeline view of the portfolio
- Project simulations
- Budget and progress analysis
- Monitor project phases
- Status reports
- Status report templates
- Status Dashboard
- Progress monitoring
- Obtain feedback from the team
- Budget monitoring (plan vs. actual)
- Maintain planned and actual effort
- Resource management and utilisation
- Risk Management
- Project templates
- Activity log
- Board View (Kanban)
- List view
- Timeline view
- Portfolio timeline view
- Gantt view
- Workload view
- Widget Views
- Assign one or more persons
- Milestones
- Subtasks
- Checklists
- File management
- Mass processing / Multiselekt
- Task templates
- Avctivity log in tasks
- Only me mode
- All tasks list
- Status reports
- Status report templates
- Status Dashboard
- Status History
- Forecast end date of the project
- Partial status (dates, costs, targets)
- Request status updates
- Additional statuses (Pending, Paused, Cancelled, Completed)
- Comments on status updates
- User-defined fields
- Calculated fields (formulas)
- Custom workflows
- Approval requests
- User-defined groupings/li>
- Custom filters
- Manage teams
- Relations and dependencies
- User-defined views
- Shared views
- Add comments
- @mentions (users and user groups)
- Email notifications
- In-app notifications
- Follow tasks or projects
- Standard project dashboards
- Custom project dashboards
- Standard Portfolio Dashboard
- Custom Portfolio Dashboard
- Workload evaluations
- Risk evaluations
- Reporting API
- Time recording (manual or fast entry)
- User-defined time evaluations
- My times view
- Global roles (admin, members, restricted members, reading members)
- Invite guests with restricted rights
- Individual editing rights for projects
- Individual editing rights for tasks
- Exporting different list views to Excel
- Import tasks from Excel
- Print views
- Own logo for print output
- Admin Center for member management
- Microsoft Teams (Office Store App)
- Microsoft Power Automate (1.000+ Integrations)
- SAP (more Modules)
- Open REST-API
- Reporting-API
- Microsoft Entra ID Active Directory
More features are added every month. Check out our release updates for the latest features!
Or our public roadmap for future features.
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