Resource planning in project management
Resource planning in project management is an important aspect to ensure that the required resources, such as time, budget, personnel, and materials, are efficiently utilized to achieve project objectives.
Resource planning
Optimally plan and efficiently utilize employee capacities.
With smenso, you can efficiently utilize and plan employee capacities. You can optimize resources, projects, and tasks to ensure that employees are appropriately assigned, and projects are completed on schedule. Keep an eye on team and employee productivity with the workload display, ensuring that your projects are efficiently executed.
Manage individuals who have access to the workspace here. You can maintain working hours, absence quotas, and much more.
Within the teams, you can create groups of people to assign to projects or tasks, mention in comments, and add them collectively as observers.
Multiple holiday calendars can be created to account for different locations with various national or regional holidays.
Keeping an eye on workloads.
Employee workload helps you quickly identify bottlenecks and plan employee resources more effectively. This way, you have an overview of which task or project requires resources.
Types of absences
In smenso, define the various types of absences and, if necessary, establish appropriate approval levels to facilitate planned and coordinated management of resource shortages.
Absence status
With smenso, you always keep an eye on the status of absence requests while the responsible parties review the requests and set the approval status.
Employee capacities
Need-based allocation
In the detailed views, you have employee workload in sight, can quickly distribute resources, and efficiently and appropriately assign tasks.
Employee workload
By keeping an eye on employee workload, you maintain control over workforce resources and can react swiftly.
Resource allocation
Tasks and projects have varying requirements and individual resource needs. In detailed views, you can quickly see the assigned resources and the required needs.
All functions
at a glance
- List view of the portfolio
- Kanban board view of the portfolio
- Timeline view of the portfolio
- Project simulations
- Budget and progress analysis
- Monitor project phases
- Status reports
- Status report templates
- Status dashboard
- Progress monitoring
- Team feedback gathering
- Budget monitoring (plan vs. actual)
- Maintaining planned and actual effort
- Resource management and utilization
- Risk management
- Project templates
- Activity log
- Board view (Kanban)
- List view
- Timeline view
- Portfolio timeline view
- Gantt view
- Resource utilization view
- Widget views
- Assign one or more individuals
- Milestones
- Subtasks
- Checklists
- File management
- Bulk processing / Multiselect
- Task templates
- Activity log in tasks
- Only me mode
- All tasks list
- Status reports
- Status report templates
- Status dashboard
- Status history
- Projected end date of the project
- Partial status (dates, costs, objectives)
- Request status updates
- Additional statuses (Pending, Paused, Cancelled, Completed)
- Comments on status updates
- Custom fields
- Calculated fields (formulas)
- Custom workflows
- Approval requests
- Custom groupings
- Custom filters
- Manage teams
- Relations and dependencies
- Custom views
- Shared views
- Add comments
- @mentions (users and user groups)
- Email notifications
- In-app notifications
- Follow tasks or projects
- Standard project dashboards
- Custom project dashboards
- Standard portfolio dashboard
- Custom portfolio dashboard
- Resource utilization analysis
- Risk analysis
- Reporting API
- Time tracking (manual or quick entry)
- Custom time analysis
- My timesheets view
- Global roles (Admin, Members, Limited members, Read-only members)
- Inviting guests with limited rights
- Individual editing rights for projects
- Individual editing rights for tasks
- Export different list views to Excel
- Import tasks from Excel
- Print views
- Custom logo for printed output
- Admin center for member management
- Microsoft Teams (Office Store app)
- Microsoft Power Automate (1,000+ integrations/automations)
- SAP (multiple modules)
- Open REST API
- Reporting API
- Microsoft Entra ID Active Directory
Additional features are added every month. Check out our release updates for the latest features!
Or our public roadmap for future features.
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